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10 Useful and Free Mac Applications to Run Events

June 23, 2009   |   AUTHOR: Julius Solaris   |   POSTED IN: event management

No secret we love Macs and Apple when it comes to getting things done. If you are a member of the Apple tribe, here are few applications that will help in running your event.

We had a blast with iPhone earlier this year. Now the time to show you how your Mac could become an extreme productivity tool and get your events done.

10. Mindnote

MindNode - Free MindMapping Tool for event planners
Successful events are carefully planned. Mind Mapping initiates the process of planning. It helps in skimming ideas and identifying KPIs. Mindnote is a great tool to draw nice looking and effective mind maps. It comes with a free version which covers all the essentials. Go for it!

9. iGTD

Getting things Done for event planners - iGTD
If you are an event planner and never heard of Getting Things Done, now the time to catch up. The famous book started a series of dedicated applications. Most of them are extremely pricey and not worth the money. iGTD is a great Project Management tool and it comes for free, so give it a go.

8. Notebook

NoteBook - Organization for a creative event planners
You planned your project and rationalized it. Right about time to clear the clutter and start doing things. Notebook is a light application that helps in clearing the clutter on your desktop. Get back your focus.

7. Klok (Adobe Air)

Klok - Personal Time Tracking for event planners
Reality is that an increasing number of event professionals are now freelancing. If this is you, you should track the time you spend at projects and bill for that. Popular Mac or Windows applications that track time charge big monies, but you can get Klok for free. It runs with Adobe Air (which makes it Windows, Mac or Linux compliant). If you don’t have Air installed, Klok will install it for you.

6. Appointments

Appointments - Appointments alerts for Event planners
OK, you are up and running. You are meeting suppliers, clients and stakeholders. Appointments saves all the relevant info about your contacts and alerts you of upcoming meetings. Never be late again!

5. NeoOffice

NeoOffice - Office Suite
For those who don’t like or cannot afford Office/Openoffice/iWork, NeoOffice is a specifically Mac designed office suite for your docs, spreadsheets and presentations.

4. Anxiety

Anxiety - Free To-do Management for Event Planners
We love To Do applications. We think that To Do List are the most effective way of getting things done. Anxiety depicts a feeling that you have experienced if you run events, but also empowers you to get rid of it by delivering instead of procrastinating.

3. Jing

Jing free screencasting for events
Virtual Events, Webinars, Screencasts and the like are trending topics within the industry. Jing enables screencasting and video recording easily and for free, which is not usually the case in this software niche.

2. Caffeine

Lighthead - Caffeine
One of the most annoying features of the Mac is the Auto-Sleep function. That gets event worst if you set up the Mac for a presentation. Caffeine keeps your Mac on and on and on….

1. Chicken of the VNC

Free VNC Application
If you work with two computers, it is extremely likely that you may forget files on Machine A when you are using Machine B. VNC technology allows to access Machine A remotely over the Internet. Chicken of VNC (gotta love the name) is one of the few free apps (usually you pay hundreds of $/£/€) to do that. So next time you are at your event location you can easily access your office computer and retrieve vital information. Stress free!

  • http://www.gabrielecruccolini.it/ gabriele

    I use 6 of them… not bad uh?!

    Good post, really lots of useful information in this blog!

  • http://www.eventmanagerblog.com tojulius

    That's an impressive average :-)

  • http://www.twoexpats.com/ Matteo

    Interesting how you put Chicken at the first place. My view: depending on the type of files and the connection availability, GDocs could do. Or, if the two machines run on OSX, you could use Dropbox (free up to 2GB I think).

    Caffeine is essential imo, it does one job and it does it perfectly. The free version of Jing only allows for Flash videos, which is fine in many cases but some could find it a downside. Klok and MindNode are very nice tools (I love mind mapping and MindNobe is awesome…).

    What do you think of Anxiety being essentially an offline tool? What if, say, you don't use Mail/iCal?

  • http://www.eventmanagerblog.com tojulius

    Great tips Matteo!

    Dropbox is my favorite file sharing system! I love it.

    I think VNC is more useful when you actually forgot to synch or share a folder and you need to retrieve it. It's an ultra safety measure. The ranking is purely chronological following the planning stages.

    GDoc again is super cool although I tried to focus on software. I am sure than next post will be on online services and the Cloud.

    The cool thing about Anxiety is that it syncs with Mail/iCal (Which I don't use as I am a Gmail/Gcal fan). But again I think the Google suite is a must for online offline integration.

    Great points you raised!
    Julius

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  • http://married2magic.com/ Katalina

    A great list. I was interested in many of these applications, but unfortunately some do not work with Tiger only Leopard. But Notebook is fabulous! I cannot tell you how useful this has been and I have only been using a short time. A fantastic organizational tool. As I take notes, I love the fact that I can refer back to an entire word document, pdf, or website if necessary. Easy and simple to use. It has cleaned up my desktop tremendously.

  • http://www.eventmanagerblog.com tojulius

    Great!

    I am happy it works fir you and yeah Tiger/Leopard scalabilty it's
    annoying. For some of them you can find valid online alternatives
    which I am gonna collect in a following post!

  • http://married2magic.com/ Katalina

    A great list. I was interested in many of these applications, but unfortunately some do not work with Tiger only Leopard. But Notebook is fabulous! I cannot tell you how useful this has been and I have only been using a short time. A fantastic organizational tool. As I take notes, I love the fact that I can refer back to an entire word document, pdf, or website if necessary. Easy and simple to use. It has cleaned up my desktop tremendously.

  • http://www.eventmanagerblog.com tojulius

    Great!

    I am happy it works fir you and yeah Tiger/Leopard scalabilty it's
    annoying. For some of them you can find valid online alternatives
    which I am gonna collect in a following post!

  • mattclymer

    Great blog! Very useful information for event organisers here in the UK! Speaking of Apple and event management applications, the organisation that provides my event management software has an iPhone application for their online registration platform. You can check your event registration reports and respond to participant inquiries right from your iPhone. http://www.activenetwork.co.uk Cheers!