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Event Management Software Guide (2018 edition): Choose and Compare the Best Tools For Your Event

By Julius Solaris

Choosing the best event management software for your conference, exhibition or event can be a daunting process. Dozens of pricing options, hundreds of providers, thousands of features.

Yet, modern events cannot do without a solid event management software infrastructure.

But where do you start?

We have undertaken weeks of research to give you everything you need to nail your event management software selection.

You will be able to understand the different categories of tools, compare hundreds of solutions and read reviews of the most popular providers.


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The Good Event Management Software Guide

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Table of Contents

The Good Event Management Software Guide 2018

The Good Event Management Software Guide 2018

If you want to evaluate, compare and understand event management software and registration platforms you need to download this PDF. This 92-page report is free to download.

Here is what to expect:

keyboard_arrow_right Tools, templates, and best practices to make educated, fact-based decisions about event management software.
keyboard_arrow_right A checklist of questions to ask your registration and event management software provider.
keyboard_arrow_right How to maximize online registrations for your event and mistakes and pitfalls to avoid.
keyboard_arrow_right Pointers for how an all-in-one solution can make your events better.
keyboard_arrow_right Onsite registration best practice for live events.
keyboard_arrow_right A glossary of features commonly found in event management and event registration software.

Here is your copy of the Good Event Management Software Guide 2018.

Download the Good Event Management Software Guide 2018

Hungry for more?

Keep reading to access the online comparison tables and filter down the products which match your exact event needs.

What Is Event Management Software?

What Is Event Management Software?

Event management software refers to any type of software used to promote, plan, execute and evaluate events.

It can be internal software that you can use to manage the event or external software that faces attendees at different stages of the event (promotion, engagement or evaluation).

Traditionally event management software revolves around the event management (project management, team communication, attendee management, speakers management, etc) and registration. These have been the pillars of the evolution of Strategic Meetings Management software.

Lately, this definition has evolved including a new set of tools. From venue management software to event apps, from live engagement tools to feedback and survey tools.

How Event Planners Choose Event Management Software

In January 2018 we conducted one of the largest pieces of event planning research ever completed. With 2,400 contacts and over 1,000 respondents.

We asked specific questions that pertain to the event management software selection process. We are happy to release the results. You can access the research for publishing by applying here.

An Industry Lagging Behind

53% of the event planners, marketing agencies, C-level suite and independent planners surveyed do not use any form of event management software. While this is a shocking statistic compared to other industries, it signals a problem with the complexity of some of the platforms out there. They constitute more of an issue than a solution. A spreadsheet will be the preferred solution in most instances, regardless of the complexity of the event.


Event Technology Usage is On the Rise

60% of event planners do expect their use of event technology to rise in 2018.39% expect it to stay the same and 1% expect it to decrease.

The Key Factors Influencing Event Management Software Decisions

Support and features seem to dictate the decisions made by event planners in terms of software selection. Analytics and overall value of that the platform offers follow suit.


The Most Popular Forms of Event Management Software

If we consider the whole spectrum of event management software and include all new types of software, it is clear how online event registration remains the most popular form of technology used in events. Email marketing tools are surprising on the rise, followed by another interesting newcomer in terms of popularity, survey tools.

All-in-one vs Different Solutions

While most pundits profess the rise of all-in-one solutions, independent tools seem to win in the event industry. Planners managing complex portfolios with very different needs may struggle to adapt to one size fits all solutions for all of their event contracts.

Price is Still the Major Pain Point

The reason most event planners don’t adopt technology for their event is the price. Integration is the second reason. Therefore event management software has still a long way to go to show its true ROI. If you are selecting software you may want to consider small increments, before assigning large chunks of budget to software.

Choosing a Company To Work With Depends on the Modernity of the Tool

The decision is influenced by how modern the tool is. Up to date tools tend to have faster traction. Some elements of previous questions are confirmed when it comes to company selection, namely support and cost. Event professionals need to keep tools within budget and to count on strong support networks that can show up when needed. Even if that is in person, on the day of the event.


If you would like a copy of this research for publishing you can request it here: State of the Event Industry Research 2018

Event Management Software Purchasing Guide

Event Management Software Purchasing Guide

You’ve identified a technology that can bring value to a part of your process. You’ve decided to implement it incrementally. You have also convinced your boss. Time to rock and roll.

Or kind of.

If you take, for example, event registration or event apps, there are hundreds of suppliers offering the exact same product (at least on paper).

At EventMB, we stay away from recommending one supplier over another and the reason for this is because there is no universal law dictating why one supplier is better than another.

There is no one-size-fits-all when it comes to events. The granularity and fragmentation of our industry is so unique that sometimes even suppliers ignore some aspects of the event planning process.

Yet there is a higher level approach to face the challenges of selecting the right vendor for your technology.

Price and Cost

For event professionals using a technology for the first time, price is a major factor influencing the decision. In fact, a good model is to start with a small investment and then build into larger software programs. We cannot emphasize enough the difference between the technology price and actual cost to your organization. The latter includes the price of the tech plus the time needed to understand it, communicate it and roll it out.

While price usually drives overall costs, it’s also good practice to look at the time needed to set up the selected tool and what support is available from the provider.

It is difficult to offer an objective overview of the actual cost to your company. That cost usually depends on the structure, size and skills of your team. Looking at price is an excellent start but we encourage you to look at the full picture before making a decision, that includes delving into the event management software features, trying the product, asking for references and similar implementations to your event and carefully evaluating the support you will receive.

Don’t rule out free event management software. Low cost or free tools are usually a good place to start. ‘Freemium’ models, where you can get started for free and then upgrade later, provide a low-risk way to get started and a pathway to keep investing if your technology program is successful.

Also look for synergies and opportunities for integration. More and more companies offer multiple technology solutions. If you are already using a tool, having an add-on may cost substantially less than purchasing an ad hoc system. Also, consider shorter learning curves dictated by integration. Let’s talk about that.


Event planners use a range of different software tools to fulfill various parts of the event management process, such as business intelligence and reporting tools, attendee/customer feedback systems, hotel room blocking and more. Ensuring that event management software is able to communicate freely with the rest of your technology stack could save a lot of time that would otherwise be spent importing, exporting and juggling data in spreadsheets. For this reason, software integration not only saves time but also eliminates the opportunity for human error.

This is an especially important requirement if you are looking at smaller software companies. While there may be benefits in their area specialty, you want to make sure that your selected software talks to other software you are currently using in your stack.

All-In-One Event Management Solutions

One of the fastest growing sectors of event technology is all-in-one dashboards. These are complete solutions that offer sophisticated tools, from venue search to registration, from apps to smart badges. They are the evolution of Strategic Meetings Management dashboards, popular in the 2000s. On paper selecting an all-in-one solution is one of the smartest decisions you will ever make.

On paper.

Reality can be different.

All-in-one solutions are surely more convenient. Data is often seamlessly ported to different apps in real time. You can add modules when your needs evolve. That doesn’t mean that you will get all these extra features for free. Sometimes they will cost as much if not more than standalone services. Also, consider that putting all your eggs in one basket is going to increase risk. What if the server of the company you work for is down on the day of the event? Also, these systems are sometimes not exactly flexible. Therefore, if you just need to try out a little something, an all-in-one solution could force you to activate an add-on at a substantial cost.

There is no right or wrong here. There are pros and cons associated with all-in-one solutions and you should carefully evaluate them before making a decision.

Checking Provider Credentials

Event and meeting professionals give substantial weight to the credentials of technology providers. Usually, this is one of the most detailed sections when they prepare Request For Proposals (RFP) to suppliers.

We believe that checking providers’ credentials is extremely important. We invite you to ask for client references, case studies and search social networks and comparison sites for opinions. This is especially true if you are looking for a highly supported, very expensive piece of technology.

With such a large and competitive market, there is a lot of hype by providers to emphasize their own credibility. We believe that the technology of the tool should be carefully reviewed in conjunction with the reputation of the company.

In those cases where you are comparing companies and the technology provided is exactly the same, huge price discrepancies are not justified by reputation alone.


If the technology you are selecting refers to a vital process of your event – say registration – where data and payments are involved, you may want to look closely at the support providers offer.

There is one universal rule in event technology companies. Those that offer good support are the ones that usually succeed. I’ve seen many, many companies with poor support offerings inevitably fail in the longer term.

Onsite support is especially key. What event technology providers often don’t understand is how events work. Events, as opposed to businesses, operate for two or three days. Not for a year. Or at least most of the action will be concentrated in a peak period during the year. You can probably live with systems failing four months before the event. You cannot afford failure the week before the event or, in the case of an event app or engagement tools, on the day of the event. Therefore some handholding or presence onsite for vital technology stacks is a key element in your decision.

Event software used during your live event has one chance to perform. If you have technical knowledge in your team or can delegate to your AV supplier, you can be less concerned. Remember though that event technology is extremely commoditized. Unless we are talking VR, AR and AI, barriers to entry can be very low. Therefore the support culture becomes a massive element of differentiation in the eventtech ecosystem.


Event Management Software: What Solutions Are Out There?

Event Management Software: What Solutions Are Out There?

There are many different solutions in terms of event management software, focused on many different areas and event types. Some will offer all of these features, others specialize in just one area. What is an all-in-one solution for one event planner will not be advanced or comprehensive enough for another eventprof. Here are some of the main types of event management software and functionality to explore.

Venues and Destinations

Selecting the right venue and destination for your event can make the difference between selling out your tickets, or not, and technology can help you evaluate and make the best decisions to choose wisely. There is a plethora of information out there to help eventprofs research and shortlist locations they are interested in, as well as empowering them to negotiate and get the best deal. Some tools focus on a single element of the venue selection and booking process, other technologies can handle everything, from initial searches through to managing transport and room blocks.

Type of tools:

Destination and venue selection

keyboard_arrow_right Unusual venues
keyboard_arrow_right Hire a whole village
keyboard_arrow_right Exclusive use
keyboard_arrow_right Online guides and accessing local experts
keyboard_arrow_right Area maps and identifying points of interest and distance
keyboard_arrow_right Public transport websites, data and digital service updates
keyboard_arrow_right Researching and booking social program activities and fringe events
keyboard_arrow_right Digital tours – such as city tours, museum electronic guides and headsets

Venue Negotiation

keyboard_arrow_right Automated quotes
keyboard_arrow_right Online quote generators
keyboard_arrow_right Strategic venue sourcing solutions
keyboard_arrow_right Comparing bookings history
keyboard_arrow_right Estimating taxes, tips and additional expenditure

Event Cost Sharing

keyboard_arrow_right Piggybacking
keyboard_arrow_right Sharing and splitting costs

Venue Evaluation

keyboard_arrow_right Virtual tours
keyboard_arrow_right Reviews
keyboard_arrow_right 3D plans
keyboard_arrow_right Virtual planning
keyboard_arrow_right VR venue inspections


keyboard_arrow_right Rooming and accommodation blocks
keyboard_arrow_right Managing rooming lists
keyboard_arrow_right Sharing economy options for business travelers


keyboard_arrow_right Flights
keyboard_arrow_right Live updates
keyboard_arrow_right Ground transport
keyboard_arrow_right Lift sharing services


keyboard_arrow_right WiFi connectivity
keyboard_arrow_right Testing bandwidth and speeds
keyboard_arrow_right Temporary WiFi hotspots
keyboard_arrow_right Mobile/satellite WiFi


keyboard_arrow_right Virtual concierge
keyboard_arrow_right Robots
keyboard_arrow_right Mobile keyless entry

Venue Technology

keyboard_arrow_right Mechanical room layouts – change room set up at flick of a switch
keyboard_arrow_right Automated comfort systems
keyboard_arrow_right Voice-activated instructions
keyboard_arrow_right Inclusive AV and technology packages

Event Registration and Check-in

Online event registration and ticketing is a fundamental part of most events today. Even free events often need RSVPs to control numbers and access and gain an accurate idea of numbers wishing to attend to plan the event effectively. The days of completing and returning paper forms are long behind us (thankfully!). Most event planners use an online system to capture important details from those wishing to attend, which saves the event planner's time and ensures better accuracy (no issues deciphering bad handwriting).

Type of tools:

Online Registration and Event Ticket Management Software

keyboard_arrow_right Online registration
keyboard_arrow_right Online ticketing
keyboard_arrow_right Custom registration forms
keyboard_arrow_right Conditional logic

Legalities and Security

keyboard_arrow_right Acceptance of terms and conditions
keyboard_arrow_right Electronic legal document signing
keyboard_arrow_right Security – drones, bag scanning, security checks, people scanners, facial recognition
keyboard_arrow_right Online data security – encryption, data protection
keyboard_arrow_right Captchas to prevent spam
keyboard_arrow_right Antivirus software and malware scanners

Secure Online Payments

keyboard_arrow_right Secure card payments
keyboard_arrow_right Financial transactions
keyboard_arrow_right Legislation
keyboard_arrow_right Data security and legislation

Accounting and Funding

keyboard_arrow_right Financial software
keyboard_arrow_right Budgeting tools
keyboard_arrow_right Expense tracking
keyboard_arrow_right Accounting apps
keyboard_arrow_right Crowdfunding events

Onsite Registration and Check-in

keyboard_arrow_right Event check-in
keyboard_arrow_right Ticket scanning – QR, barcodes, RFID, NFC
keyboard_arrow_right Face recognition
keyboard_arrow_right Badge printing
keyboard_arrow_right Self-check-in
keyboard_arrow_right VIP notifications

Access Control and Perks

keyboard_arrow_right Access control and checks e.g. access to VIP area, break out sessions
keyboard_arrow_right Perks – access to event merchandise, swag, free drinks
keyboard_arrow_right Tracking movements and crowd density
keyboard_arrow_right Attendee behavior data
keyboard_arrow_right Reporting – e.g. location monitoring for education credits

Cashless Transactions

keyboard_arrow_right Cashless payments via mobile and wearable devices (wristbands, badges, passes)
keyboard_arrow_right Contactless payments
keyboard_arrow_right Security verification – fingerprints, facial recognition, iris scanning

Event and Project Management Software

Event planners make a living out of planning and organizing every detail so event and project management software can be their best tool to keep everything on track. There are all-in-one solutions which can take care of registrations, task management, marketing and communication within one platform. Obviously, there are many benefits of comprehensive tools that help you manage everything in one place and that gives the peace of mind that if a piece of data is updated in one place, this is reflected everywhere, without manual intervention.

Alternatively, there are many different standalone tools which handle specific elements, such as project management, vendors and suppliers, tasks and workflows. Tools that help to keep teams working efficiently are generally cloud-based and can be accessed, stored or even worked on by multiple team members simultaneously so there are no hold-ups.

Type of tools:

Event and Project Management Software

keyboard_arrow_right All-in-one solutions
keyboard_arrow_right Project management software
keyboard_arrow_right Gantt charts
keyboard_arrow_right Workflows
keyboard_arrow_right Task management
keyboard_arrow_right To do lists and apps
keyboard_arrow_right Training management software
keyboard_arrow_right Exhibition management software – choose booth position, online booking
keyboard_arrow_right Data portability
keyboard_arrow_right APIs
keyboard_arrow_right Suppliers management
keyboard_arrow_right The cloud
keyboard_arrow_right Software
keyboard_arrow_right File sharing and storage
keyboard_arrow_right Online sharing tools
keyboard_arrow_right Shared working – multiple people editing the same document at the same time
keyboard_arrow_right FTP
keyboard_arrow_right Tablets and touchscreen devices
keyboard_arrow_right Conference management software

Event Layout Design and Plans

keyboard_arrow_right Strategic Meetings Management
keyboard_arrow_right Design – room layout, room plans
keyboard_arrow_right Floor plans – CAD plans, visualizations, 3D layouts

Scheduling Tools

keyboard_arrow_right Scheduling, programming, running orders, show management
keyboard_arrow_right Meeting scheduling
keyboard_arrow_right Date scheduling – checking for clashes with worldwide holidays, religious celebrations and events

Staff and Volunteer Management

keyboard_arrow_right Volunteer and staff management
keyboard_arrow_right Freelancer websites
keyboard_arrow_right Event recruitment
keyboard_arrow_right Online CVs and portfolios

Content and Crowdsourcing

keyboard_arrow_right Community and crowdsourcing tools
keyboard_arrow_right Abstract management, call for abstracts, grading
keyboard_arrow_right Speaker selection and management
keyboard_arrow_right Diversity calculator

Communication Tools

keyboard_arrow_right Radios
keyboard_arrow_right Communication tools for management
keyboard_arrow_right Communication messaging platforms
keyboard_arrow_right Team tools
keyboard_arrow_right Video calling
keyboard_arrow_right VOIP
keyboard_arrow_right Digital note taking
keyboard_arrow_right Automatic minute taking and transcribing

Onsite Event Management and Tracking

keyboard_arrow_right Tracking traffic and footfall
keyboard_arrow_right Tracking mats
keyboard_arrow_right Cameras
keyboard_arrow_right Heatmaps
keyboard_arrow_right Professional development tracking (presence and time in a session)
keyboard_arrow_right Analytics
keyboard_arrow_right Sound level meters and decibel monitors
keyboard_arrow_right Weather tracking, such as wind direction

Evaluation and Reporting Tools

keyboard_arrow_right Survey and feedback tools
keyboard_arrow_right Live tech – acting on real time information
keyboard_arrow_right Sustainability C02 calculations

Mobile Apps, AI and Concierge Tools

Event mobile apps put important event information at your delegates fingertips. The event schedule, floor plan, attendee profiles, abstracts, presenter bios, exhibitor, and sponsor information can all be contained within one small application. Event apps can help to cut down printing, staffing requirements and streamline communications and actions within your attendees’ smartphones.

Event apps continue to develop year-on-year and to introduce exciting new features. Research from the Event App Bible confirmed that 25% of apps are now incorporating some form of Artificial Intelligence. AI can be used to offer more intelligent matchmaking, problem-solving and logic. Chatbots and concierge tools can offer big benefits in terms of customer service and reducing the amount of staff time needed to answer simple questions.

Type of tools:

Event Mobile Apps

keyboard_arrow_right Event schedule
keyboard_arrow_right Event information
keyboard_arrow_right Speaker bios
keyboard_arrow_right Event maps
keyboard_arrow_right Event layout
keyboard_arrow_right Exhibitor information
keyboard_arrow_right Attendee profiles
keyboard_arrow_right Abstracts
keyboard_arrow_right Sponsor information

AI and Chatbots

keyboard_arrow_right AI
keyboard_arrow_right Concierge tools
keyboard_arrow_right Chatbots
keyboard_arrow_right Live chat
keyboard_arrow_right Customer service
keyboard_arrow_right FB Messenger
keyboard_arrow_right WhatsApp
keyboard_arrow_right Branding
keyboard_arrow_right (see also Networking and Matchmaking Tools)

App Technology and Features

keyboard_arrow_right Beacons
keyboard_arrow_right Push notifications
keyboard_arrow_right Deep learning

Event Marketing Tools

Without a solid event marketing plan, you could struggle to achieve the numbers and revenue you are looking for. There are lots of tools and ways to digitally market your event and the benefit of this is that you can scientifically measure the things that are working so that you can invest your time more wisely into the things that are working and stop doing things that don’t show results.

Event content is not only important to ensure that the final event line up and program appeals to people enough to book a ticket, it is a valuable way to market your event and get people to notice you, to build trust and persuade them to be there. Blogging, vlogging, podcasts, reports, infographics and different engaging types of content can carve you out as an influencer and build excitement for the event. Festivals can even create and share multiple playlists highlighting the performers as they are announced to build excitement and give an idea of what attendees can expect to hear.

Type of tools:


keyboard_arrow_right Event websites
keyboard_arrow_right SEO
keyboard_arrow_right Landing pages
keyboard_arrow_right Lightboxes and pop ups

Event Content

keyboard_arrow_right Blogging platforms, WP, plug-ins
keyboard_arrow_right Podcasts
keyboard_arrow_right Vlogs
keyboard_arrow_right Ebooks and reports
keyboard_arrow_right Slideshare
keyboard_arrow_right Infographics
keyboard_arrow_right Event playlists

Relationship Management and Communication

keyboard_arrow_right CRMs
keyboard_arrow_right Email marketing
keyboard_arrow_right Inbox management
keyboard_arrow_right Groups and communities

Event Promotion and Digital Tools

keyboard_arrow_right Design software
keyboard_arrow_right Photo editing
keyboard_arrow_right GIFs, moving and living images
keyboard_arrow_right Eflyers
keyboard_arrow_right Adding links and annotations to images and videos
keyboard_arrow_right Contests
keyboard_arrow_right Pre-event marketing – retargeting and remarketing
keyboard_arrow_right Virtual swag bags (pre-event marketing, live event, and post-event)
keyboard_arrow_right Affiliate marketing
keyboard_arrow_right Online ads

Live Event Promotion, Branding and Sponsorship Opportunities

keyboard_arrow_right Social walls
keyboard_arrow_right Interactive displays
keyboard_arrow_right Digital signage
keyboard_arrow_right Free live streaming tools, crowd streaming
keyboard_arrow_right Group collaboration tools
keyboard_arrow_right Drones, drone streaming
keyboard_arrow_right Sponsor matchmaking
keyboard_arrow_right Sponsorship ideas
keyboard_arrow_right Smartphone printers
keyboard_arrow_right Charging points
keyboard_arrow_right Projection mapping

Tracking and Reporting

keyboard_arrow_right Google analytics
keyboard_arrow_right Tracking web navigation
keyboard_arrow_right Social media analytics
keyboard_arrow_right URL shorteners and trackers
keyboard_arrow_right Lead generation
keyboard_arrow_right A/B testing

Engagement and Live Interaction Tools

Better engagement is constantly cited as one of the most important goals event planners want to achieve. Technology offers some great and innovative tools to increase interaction, capture real time feedback and generally enhance the event experience.

Interaction and engagement through polling, voting, and live Q&A is a powerful way to get real time feedback from your audience and to explore what is on the mind of your attendees. By getting instantaneous reactions and feedback it can also be used to pivot the event if it reveals that more time and focus should be given to different issues. More introverted attendees that would never choose to raise their hand and give feedback or ask a question publicly can be empowered to have a voice using live interaction tools. It can also keep up the momentum of the session, without losing time passing microphones along, and can enable the facilitator to prioritize the most popular or pressing questions, instead of the fear of a persistent audience member hogging the microphone to talk about themselves or issues only relevant to a small minority of attendees.

Type of tools:

Interaction and Engagement

keyboard_arrow_right Live polling and voting
keyboard_arrow_right Q&A
keyboard_arrow_right Voting up questions

Training and Collaboration

keyboard_arrow_right Group sharing tools
keyboard_arrow_right Community sharing tools
keyboard_arrow_right Collaboration tools
keyboard_arrow_right Shared digital notebooks


keyboard_arrow_right Scavenger hunts
keyboard_arrow_right Challenges
keyboard_arrow_right Quizzes and tests


keyboard_arrow_right Photo sharing tools
keyboard_arrow_right Photobooths
keyboard_arrow_right Photo apps
keyboard_arrow_right Digital photo effects
keyboard_arrow_right Green screen
keyboard_arrow_right Photo printing
keyboard_arrow_right Photo facial recognition tools to automatically tag your guests in photos

Geo-location Tools

keyboard_arrow_right Location-triggered messages
keyboard_arrow_right Beacons

Communication, Streaming, and Translation

keyboard_arrow_right Webinars
keyboard_arrow_right SMS, WhatsApp
keyboard_arrow_right Simultaneous casting to different rooms, crowds outside the venue, etc
keyboard_arrow_right Professional live streaming
keyboard_arrow_right Hybrid events
keyboard_arrow_right Live simultaneous translation
keyboard_arrow_right Audio streaming
keyboard_arrow_right Choose your own channel – select audio for the presentation you want to hear
keyboard_arrow_right Flexible listening – listen to a speaker as you walk the exhibition hall, or listen to the main stage at a festival from the campsite

Touchable Tech

keyboard_arrow_right Wearables – smart watches, glasses
keyboard_arrow_right Throwable mics


keyboard_arrow_right Fundraising tools and donations
keyboard_arrow_right Silent and online auction tools
keyboard_arrow_right Donor management and supporter CRMs
keyboard_arrow_right Event fundraising campaigns
keyboard_arrow_right Fundraising pages to encourage group and individual efforts
keyboard_arrow_right Manage sponsorship and pledges and messages of support
keyboard_arrow_right Fundraising targets, totals, and leaderboards
keyboard_arrow_right Tax and gift aid

Augmented and Virtual Reality

keyboard_arrow_right AR – show off products
keyboard_arrow_right Virtual meetings, events, tradeshows
keyboard_arrow_right Telepresence
keyboard_arrow_right 3D holographic video conference
keyboard_arrow_right VR
keyboard_arrow_right 360-degree video
keyboard_arrow_right Mixed reality
keyboard_arrow_right Hologram performers

Networking and Matchmaking Tools

One of the biggest motivators for attending events is meeting like-minded people and networking. Whether it is a B2B event and people are looking for opportunities to do business or a consumer event where people want to feel connected, the perception of the event will be directly impacted by how well they interact with other people present.

Anything the event planner can do to encourage connections can pay dividends. At a basic level, this may be sharing details of the type of people attending and encouraging attendees to fill out their profiles and upload a photo. If others can see that people similar to themselves are attending they will feel reassured to book their place and it can also encourage pre-event connections and conversations.

Matchmaking goes a step further and intelligently matches or scores the compatibility of different attendees. It often relies on the guest selecting a few tags for the things they are interested in or looking for, and it can then offer the best results for the people the participant should talk to. By identifying common ground they can also get straight to the conversations that matter and make the most of their networking opportunities.

Type of tools:


keyboard_arrow_right Profiles
keyboard_arrow_right Social media profiles and log in
keyboard_arrow_right Encouraging pre-event conversations
keyboard_arrow_right Sharing event attendance with their network and peers


keyboard_arrow_right Suggesting matches and connections
keyboard_arrow_right Scoring and identifying best matches

Smart Networking

keyboard_arrow_right RFID badges, wristbands, apps
keyboard_arrow_right AI – intelligent matching, predictions, deep learning

Lead Retrieval and Information Gathering

keyboard_arrow_right Information sharing
keyboard_arrow_right Digital business cards
keyboard_arrow_right Business card scanners
keyboard_arrow_right Lead retrieval

Appointment Scheduling and Hosted Buyers

keyboard_arrow_right Private messaging
keyboard_arrow_right Hosted buyer
keyboard_arrow_right Attendance tracking
keyboard_arrow_right Appointment scheduling

Attendee Journey

keyboard_arrow_right The chronological journey of the user, and activity such as connections made
keyboard_arrow_right Successful matches
keyboard_arrow_right Reporting – suggesting matches that are missing

Virtual Networking

keyboard_arrow_right VR – virtual reality networking rooms

Quickly Compare Event Management Software

There are three landmark reports that EventMB has published with event management software data:

The Good Event Management Software Guide (which evolved from the Good Event Registration Guide)
The Event App Bible
Engaging Events

All these reports offer a quick and easy way to compare the features of hundreds of technology tools. We are making this information publicly accessible. It is important to note that these comparison engines offer a snapshot in time of these companies. Features and pricing may be updated at any time. If your technology is misrepresented, you can reach out to contact@eventmanagerblog.com and we will promptly amend. The data in all cases has been submitted by the providers listed and we keep records of all submissions. While we verify information to the best of our ability, we invite you to further research and contact individual suppliers. EventMB does not take responsibility for inaccurate data, information, features, pricing. We don’t take referral fees or commission from suppliers for your prospective business.

EventMB has reviewed several dozens of these tools in further detail. You will see a link to the review of the tool in these cases.







Access The Event App Comparison Tool 2018 


We hope this guide has been helpful to help you select the top event management software in 2018.

Now onto you:

keyboard_arrow_right Do you have a tip to make this page better? Send an email to contact@eventmanagerblog.com.
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about the author

Julius Solaris
Julius Solaris is the editor of EventManagerBlog.com, he is an international speaker, author and consultant.
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