Choosing the best event management software for your conference, exhibition or event can be a daunting process. Dozens of pricing options, hundreds of providers, thousands of features.
Yet, modern events cannot do without a solid event management software infrastructure.
But where do you start?
We have undertaken weeks of research to give you everything you need to nail your event management software selection.
You will be able to understand the different categories of tools, compare hundreds of solutions and read reviews of the most popular providers.
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An all-in-one comprehensive guide! Awesome huh?!
We also cover:
Here is what to expect:
- keyboard_arrow_right Tools, templates, and best practices to make educated, fact-based decisions about event management software.
- keyboard_arrow_right A checklist of questions to ask your registration and event management software provider.
- keyboard_arrow_right How to maximize online registrations for your event and mistakes and pitfalls to avoid.
- keyboard_arrow_right Pointers for how an all-in-one solution can make your events better.
- keyboard_arrow_right Onsite registration best practice for live events.
- keyboard_arrow_right A glossary of features commonly found in event management and event registration software.
Here is your copy of the Good Event Management Software Guide 2018.
Hungry for more?
Keep reading to access the online comparison tables and filter down the products which match your exact event needs.
Event management software refers to any type of software used to promote, plan, execute and evaluate events.
It can be internal software that you can use to manage the event or external software that faces attendees at different stages of the event (promotion, engagement or evaluation).
Traditionally event management software revolves around the event management (project management, team communication, attendee management, speakers management, etc) and registration. These have been the pillars of the evolution of Strategic Meetings Management software.
Lately, this definition has evolved including a new set of tools. From venue management software to event apps, from live engagement tools to feedback and survey tools.
In January 2018 we conducted one of the largest pieces of event planning research ever completed. With 2,400 contacts and over 1,000 respondents.
We asked specific questions that pertain to the event management software selection process. We are happy to release the results. You can access the research for publishing by applying here.
An Industry Lagging Behind
53% of the event planners, marketing agencies, C-level suite and independent planners surveyed do not use any form of event management software. While this is a shocking statistic compared to other industries, it signals a problem with the complexity of some of the platforms out there. They constitute more of an issue than a solution. A spreadsheet will be the preferred solution in most instances, regardless of the complexity of the event.
Event Technology Usage is On the Rise
60% of event planners do expect their use of event technology to rise in 2018.39% expect it to stay the same and 1% expect it to decrease.
The Key Factors Influencing Event Management Software Decisions
Support and features seem to dictate the decisions made by event planners in terms of software selection. Analytics and overall value of that the platform offers follow suit.
The Most Popular Forms of Event Management Software
If we consider the whole spectrum of event management software and include all new types of software, it is clear how online event registration remains the most popular form of technology used in events. Email marketing tools are surprising on the rise, followed by another interesting newcomer in terms of popularity, survey tools.
All-in-one vs Different Solutions
While most pundits profess the rise of all-in-one solutions, independent tools seem to win in the event industry. Planners managing complex portfolios with very different needs may struggle to adapt to one size fits all solutions for all of their event contracts.
Price is Still the Major Pain Point
The reason most event planners don’t adopt technology for their event is the price. Integration is the second reason. Therefore event management software has still a long way to go to show its true ROI. If you are selecting software you may want to consider small increments, before assigning large chunks of budget to software.
Choosing a Company To Work With Depends on the Modernity of the Tool
The decision is influenced by how modern the tool is. Up to date tools tend to have faster traction. Some elements of previous questions are confirmed when it comes to company selection, namely support and cost. Event professionals need to keep tools within budget and to count on strong support networks that can show up when needed. Even if that is in person, on the day of the event.
If you would like a copy of this research for publishing you can request it here: State of the Event Industry Research 2018
You’ve identified a technology that can bring value to a part of your process. You’ve decided to implement it incrementally. You have also convinced your boss. Time to rock and roll.
Or kind of.
If you take, for example, event registration or event apps, there are hundreds of suppliers offering the exact same product (at least on paper).
At EventMB, we stay away from recommending one supplier over another and the reason for this is because there is no universal law dictating why one supplier is better than another.
There is no one-size-fits-all when it comes to events. The granularity and fragmentation of our industry is so unique that sometimes even suppliers ignore some aspects of the event planning process.
Yet there is a higher level approach to face the challenges of selecting the right vendor for your technology.
Price and CostFor event professionals using a technology for the first time, price is a major factor influencing the decision. In fact, a good model is to start with a small investment and then build into larger software programs. We cannot emphasize enough the difference between the technology price and actual cost to your organization. The latter includes the price of the tech plus the time needed to understand it, communicate it and roll it out.
While price usually drives overall costs, it’s also good practice to look at the time needed to set up the selected tool and what support is available from the provider.
It is difficult to offer an objective overview of the actual cost to your company. That cost usually depends on the structure, size and skills of your team. Looking at price is an excellent start but we encourage you to look at the full picture before making a decision, that includes delving into the event management software features, trying the product, asking for references and similar implementations to your event and carefully evaluating the support you will receive.
Don’t rule out free event management software. Low cost or free tools are usually a good place to start. ‘Freemium’ models, where you can get started for free and then upgrade later, provide a low-risk way to get started and a pathway to keep investing if your technology program is successful.
Also look for synergies and opportunities for integration. More and more companies offer multiple technology solutions. If you are already using a tool, having an add-on may cost substantially less than purchasing an ad hoc system. Also, consider shorter learning curves dictated by integration. Let’s talk about that.
IntegrationEvent planners use a range of different software tools to fulfill various parts of the event management process, such as business intelligence and reporting tools, attendee/customer feedback systems, hotel room blocking and more. Ensuring that event management software is able to communicate freely with the rest of your technology stack could save a lot of time that would otherwise be spent importing, exporting and juggling data in spreadsheets. For this reason, software integration not only saves time but also eliminates the opportunity for human error.
This is an especially important requirement if you are looking at smaller software companies. While there may be benefits in their area specialty, you want to make sure that your selected software talks to other software you are currently using in your stack.
All-In-One Event Management SolutionsOne of the fastest growing sectors of event technology is all-in-one dashboards. These are complete solutions that offer sophisticated tools, from venue search to registration, from apps to smart badges. They are the evolution of Strategic Meetings Management dashboards, popular in the 2000s. On paper selecting an all-in-one solution is one of the smartest decisions you will ever make.
Reality can be different.
All-in-one solutions are surely more convenient. Data is often seamlessly ported to different apps in real time. You can add modules when your needs evolve. That doesn’t mean that you will get all these extra features for free. Sometimes they will cost as much if not more than standalone services. Also, consider that putting all your eggs in one basket is going to increase risk. What if the server of the company you work for is down on the day of the event? Also, these systems are sometimes not exactly flexible. Therefore, if you just need to try out a little something, an all-in-one solution could force you to activate an add-on at a substantial cost.
There is no right or wrong here. There are pros and cons associated with all-in-one solutions and you should carefully evaluate them before making a decision.
Checking Provider CredentialsEvent and meeting professionals give substantial weight to the credentials of technology providers. Usually, this is one of the most detailed sections when they prepare Request For Proposals (RFP) to suppliers.
We believe that checking providers’ credentials is extremely important. We invite you to ask for client references, case studies and search social networks and comparison sites for opinions. This is especially true if you are looking for a highly supported, very expensive piece of technology.
With such a large and competitive market, there is a lot of hype by providers to emphasize their own credibility. We believe that the technology of the tool should be carefully reviewed in conjunction with the reputation of the company.
In those cases where you are comparing companies and the technology provided is exactly the same, huge price discrepancies are not justified by reputation alone.
SupportIf the technology you are selecting refers to a vital process of your event – say registration – where data and payments are involved, you may want to look closely at the support providers offer.
There is one universal rule in event technology companies. Those that offer good support are the ones that usually succeed. I’ve seen many, many companies with poor support offerings inevitably fail in the longer term.
Onsite support is especially key. What event technology providers often don’t understand is how events work. Events, as opposed to businesses, operate for two or three days. Not for a year. Or at least most of the action will be concentrated in a peak period during the year. You can probably live with systems failing four months before the event. You cannot afford failure the week before the event or, in the case of an event app or engagement tools, on the day of the event. Therefore some handholding or presence onsite for vital technology stacks is a key element in your decision.
Event software used during your live event has one chance to perform. If you have technical knowledge in your team or can delegate to your AV supplier, you can be less concerned. Remember though that event technology is extremely commoditized. Unless we are talking VR, AR and AI, barriers to entry can be very low. Therefore the support culture becomes a massive element of differentiation in the eventtech ecosystem.
There are many different solutions in terms of event management software, focused on many different areas and event types. Some will offer all of these features, others specialize in just one area. What is an all-in-one solution for one event planner will not be advanced or comprehensive enough for another eventprof. Here are some of the main types of event management software and functionality to explore.
Venues and Destinations
Selecting the right venue and destination for your event can make the difference between selling out your tickets, or not, and technology can help you evaluate and make the best decisions to choose wisely. There is a plethora of information out there to help eventprofs research and shortlist locations they are interested in, as well as empowering them to negotiate and get the best deal. Some tools focus on a single element of the venue selection and booking process, other technologies can handle everything, from initial searches through to managing transport and room blocks.
Type of tools:
Destination and Venue Selection
- keyboard_arrow_right Venue finding
- keyboard_arrow_right Venue comparison sites
- keyboard_arrow_right Electronic RFPs
- keyboard_arrow_right Venue Sourcing
- keyboard_arrow_right Venue availability and online real time booking systems
- keyboard_arrow_right Marketplaces
- keyboard_arrow_right Online searches
- keyboard_arrow_right The sharing economy venue marketplaces
- keyboard_arrow_right Unusual venues
- keyboard_arrow_right Hire a whole village
- keyboard_arrow_right Exclusive use
- keyboard_arrow_right Online guides and accessing local experts
- keyboard_arrow_right Area maps and identifying points of interest and distance
- keyboard_arrow_right Public transport websites, data and digital service updates
- keyboard_arrow_right Researching and booking social program activities and fringe events
- keyboard_arrow_right Digital tours – such as city tours, museum electronic guides and headsets
- keyboard_arrow_right Automated quotes
- keyboard_arrow_right Online quote generators
- keyboard_arrow_right Strategic venue sourcing solutions
- keyboard_arrow_right Comparing bookings history
- keyboard_arrow_right Estimating taxes, tips and additional expenditure
Event Cost Sharing
- keyboard_arrow_right Piggybacking
- keyboard_arrow_right Sharing and splitting costs
- keyboard_arrow_right Virtual tours
- keyboard_arrow_right Reviews
- keyboard_arrow_right 3D plans
- keyboard_arrow_right Virtual planning
- keyboard_arrow_right VR venue inspections
- keyboard_arrow_right Rooming and accommodation blocks
- keyboard_arrow_right Managing rooming lists
- keyboard_arrow_right Sharing economy options for business travelers
- keyboard_arrow_right Flights
- keyboard_arrow_right Live updates
- keyboard_arrow_right Ground transport
- keyboard_arrow_right Lift sharing services
- keyboard_arrow_right WiFi connectivity
- keyboard_arrow_right Testing bandwidth and speeds
- keyboard_arrow_right Temporary WiFi hotspots
- keyboard_arrow_right Mobile/satellite WiFi
- keyboard_arrow_right Virtual concierge
- keyboard_arrow_right Robots
- keyboard_arrow_right Mobile keyless entry
- keyboard_arrow_right Mechanical room layouts – change room set up at flick of a switch
- keyboard_arrow_right Automated comfort systems
- keyboard_arrow_right Voice-activated instructions
- keyboard_arrow_right Inclusive AV and technology packages
Event Registration and Check-in
Online event registration and ticketing is a fundamental part of most events today. Even free events often need RSVPs to control numbers and access and gain an accurate idea of numbers wishing to attend to plan the event effectively. The days of completing and returning paper forms are long behind us (thankfully!). Most event planners use an online system to capture important details from those wishing to attend, which saves the event planner's time and ensures better accuracy (no issues deciphering bad handwriting).
Type of tools:
Online Registration and Event Ticket Management Software
- keyboard_arrow_right Online registration
- keyboard_arrow_right Online ticketing
- keyboard_arrow_right Custom registration forms
- keyboard_arrow_right Conditional logic
Legalities and Security
- keyboard_arrow_right Acceptance of terms and conditions
- keyboard_arrow_right Electronic legal document signing
- keyboard_arrow_right Security – drones, bag scanning, security checks, people scanners, facial recognition
- keyboard_arrow_right Online data security – encryption, data protection
- keyboard_arrow_right Captchas to prevent spam
- keyboard_arrow_right Antivirus software and malware scanners
Secure Online Payments
- keyboard_arrow_right Secure card payments
- keyboard_arrow_right Financial transactions
- keyboard_arrow_right Legislation
- keyboard_arrow_right Data security and legislation
Accounting and Funding
- keyboard_arrow_right Financial software
- keyboard_arrow_right Budgeting tools
- keyboard_arrow_right Expense tracking
- keyboard_arrow_right Accounting apps
- keyboard_arrow_right Crowdfunding events
Onsite Registration and Check-in
- keyboard_arrow_right Event check-in
- keyboard_arrow_right Ticket scanning – QR, barcodes, RFID, NFC
- keyboard_arrow_right Face recognition
- keyboard_arrow_right Badge printing
- keyboard_arrow_right Self-check-in
- keyboard_arrow_right VIP notifications
Access Control and Perks
- keyboard_arrow_right Access control and checks e.g. access to VIP area, break out sessions
- keyboard_arrow_right Perks – access to event merchandise, swag, free drinks
- keyboard_arrow_right Tracking movements and crowd density
- keyboard_arrow_right Attendee behavior data
- keyboard_arrow_right Reporting – e.g. location monitoring for education credits
- keyboard_arrow_right Cashless payments via mobile and wearable devices (wristbands, badges, passes)
- keyboard_arrow_right Contactless payments
- keyboard_arrow_right Security verification – fingerprints, facial recognition, iris scanning
Event and Project Management SoftwareEvent planners make a living out of planning and organizing every detail so event and project management software can be their best tool to keep everything on track. There are all-in-one solutions which can take care of registrations, task management, marketing and communication within one platform. Obviously, there are many benefits of comprehensive tools that help you manage everything in one place and that gives the peace of mind that if a piece of data is updated in one place, this is reflected everywhere, without manual intervention.
Alternatively, there are many different standalone tools which handle specific elements, such as project management, vendors and suppliers, tasks and workflows. Tools that help to keep teams working efficiently are generally cloud-based and can be accessed, stored or even worked on by multiple team members simultaneously so there are no hold-ups.
Type of tools:
Event and Project Management Software
- keyboard_arrow_right All-in-one solutions
- keyboard_arrow_right Project management software
- keyboard_arrow_right Gantt charts
- keyboard_arrow_right Workflows
- keyboard_arrow_right Task management
- keyboard_arrow_right To do lists and apps
- keyboard_arrow_right Training management software
- keyboard_arrow_right Exhibition management software – choose booth position, online booking
- keyboard_arrow_right Data portability
- keyboard_arrow_right APIs
- keyboard_arrow_right Suppliers management
- keyboard_arrow_right The cloud
- keyboard_arrow_right Software
- keyboard_arrow_right File sharing and storage
- keyboard_arrow_right Online sharing tools
- keyboard_arrow_right Shared working – multiple people editing the same document at the same time
- keyboard_arrow_right FTP
- keyboard_arrow_right Tablets and touchscreen devices
- keyboard_arrow_right Conference management software
Event Layout Design and Plans
- keyboard_arrow_right Strategic Meetings Management
- keyboard_arrow_right Design – room layout, room plans,
- keyboard_arrow_right Floor plans – CAD plans, visualizations, 3D layouts
- keyboard_arrow_right Scheduling, programming, running orders, show management
- keyboard_arrow_right Meeting scheduling
- keyboard_arrow_right Date scheduling – checking for clashes with worldwide holidays, religious celebrations and events
Staff and Volunteer Management
- keyboard_arrow_right Volunteer and staff management
- keyboard_arrow_right Freelancer websites
- keyboard_arrow_right Event recruitment
- keyboard_arrow_right Online CVs and portfolios
Content and Crowdsourcing
- keyboard_arrow_right Community and crowdsourcing tools
- keyboard_arrow_right Abstract management, call for abstracts, grading
- keyboard_arrow_right Speaker selection and management
- keyboard_arrow_right Diversity calculator
- keyboard_arrow_right Radios
- keyboard_arrow_right Communication tools for management
- keyboard_arrow_right Communication messaging platforms
- keyboard_arrow_right Team tools
- keyboard_arrow_right Video calling
- keyboard_arrow_right VOIP
- keyboard_arrow_right Digital note taking
- keyboard_arrow_right Automatic minute taking and transcribing
Onsite Event Management and Tracking
- keyboard_arrow_right Tracking traffic and footfall
- keyboard_arrow_right Tracking mats
- keyboard_arrow_right Cameras
- keyboard_arrow_right Heatmaps
- keyboard_arrow_right Professional development tracking (presence and time in a session)
- keyboard_arrow_right Analytics
- keyboard_arrow_right Sound level meters and decibel monitors
- keyboard_arrow_right Weather tracking, such as wind direction
Evaluation and Reporting Tools
- keyboard_arrow_right Survey and feedback tools
- keyboard_arrow_right Live tech – acting on real time information
- keyboard_arrow_right Sustainability C02 calculations
Mobile Apps, AI and Concierge Tools
Event mobile apps put important event information at your delegates fingertips. The event schedule, floor plan, attendee profiles, abstracts, presenter bios, exhibitor, and sponsor information can all be contained within one small application. Event apps can help to cut down printing, staffing requirements and streamline communications and actions within your attendees’ smartphones.
Event apps continue to develop year-on-year and to introduce exciting new features. Research from the Event App Bible confirmed that 25% of apps are now incorporating some form of Artificial Intelligence. AI can be used to offer more intelligent matchmaking, problem-solving and logic. Chatbots and concierge tools can offer big benefits in terms of customer service and reducing the amount of staff time needed to answer simple questions.
Type of tools:
Event Mobile Apps
- keyboard_arrow_right Event schedule
- keyboard_arrow_right Event information
- keyboard_arrow_right Speaker bios
- keyboard_arrow_right Event maps
- keyboard_arrow_right Event layout
- keyboard_arrow_right Exhibitor information
- keyboard_arrow_right Attendee profiles
- keyboard_arrow_right Abstracts
- keyboard_arrow_right Sponsor information
AI and Chatbots
- keyboard_arrow_right AI
- keyboard_arrow_right Concierge tools
- keyboard_arrow_right Chatbots
- keyboard_arrow_right Live chat
- keyboard_arrow_right Customer service
- keyboard_arrow_right FB Messenger
- keyboard_arrow_right WhatsApp
- keyboard_arrow_right Branding
- keyboard_arrow_right (see also Networking and Matchmaking Tools)
App Technology and Features
- keyboard_arrow_right Beacons
- keyboard_arrow_right Push notifications
- keyboard_arrow_right Deep learning
Event Marketing ToolsWithout a solid event marketing plan, you could struggle to achieve the numbers and revenue you are looking for. There are lots of tools and ways to digitally market your event and the benefit of this is that you can scientifically measure the things that are working so that you can invest your time more wisely into the things that are working and stop doing things that don’t show results.
Event content is not only important to ensure that the final event line up and program appeals to people enough to book a ticket, it is a valuable way to market your event and get people to notice you, to build trust and persuade them to be there. Blogging, vlogging, podcasts, reports, infographics and different engaging types of content can carve you out as an influencer and build excitement for the event. Festivals can even create and share multiple playlists highlighting the performers as they are announced to build excitement and give an idea of what attendees can expect to hear.
Type of tools:
- keyboard_arrow_right Event websites
- keyboard_arrow_right SEO
- keyboard_arrow_right Landing pages
- keyboard_arrow_right Lightboxes and pop ups
- keyboard_arrow_right Blogging platforms, WP, plug-ins
- keyboard_arrow_right Podcasts
- keyboard_arrow_right Vlogs
- keyboard_arrow_right Ebooks and reports
- keyboard_arrow_right Slideshare
- keyboard_arrow_right Infographics
- keyboard_arrow_right Event playlists
Relationship Management and Communication
- keyboard_arrow_right CRMs
- keyboard_arrow_right Email marketing
- keyboard_arrow_right Inbox management
- keyboard_arrow_right Groups and communities
Event Promotion and Digital Tools
- keyboard_arrow_right Design software
- keyboard_arrow_right Photo editing
- keyboard_arrow_right GIFs, moving and living images
- keyboard_arrow_right Eflyers
- keyboard_arrow_right Adding links and annotations to images and videos
- keyboard_arrow_right Contests
- keyboard_arrow_right Pre-event marketing – retargeting and remarketing
- keyboard_arrow_right Virtual swag bags (pre-event marketing, live event, and post-event)
- keyboard_arrow_right Affiliate marketing
- keyboard_arrow_right Online ads
Live Event Promotion, Branding and Sponsorship Opportunities
- keyboard_arrow_right Social walls
- keyboard_arrow_right Interactive displays
- keyboard_arrow_right Digital signage
- keyboard_arrow_right Free live streaming tools, crowd streaming
- keyboard_arrow_right Group collaboration tools
- keyboard_arrow_right Drones, drone streaming
- keyboard_arrow_right Sponsor matchmaking
- keyboard_arrow_right Sponsorship ideas
- keyboard_arrow_right Smartphone printers
- keyboard_arrow_right Charging points
- keyboard_arrow_right Projection mapping
Tracking and Reporting
- keyboard_arrow_right Google analytics
- keyboard_arrow_right Tracking web navigation
- keyboard_arrow_right Social media analytics
- keyboard_arrow_right URL shorteners and trackers
- keyboard_arrow_right Lead generation
- keyboard_arrow_right A/B testing
Engagement and Live Interaction ToolsBetter engagement is constantly cited as one of the most important goals event planners want to achieve. Technology offers some great and innovative tools to increase interaction, capture real time feedback and generally enhance the event experience.
Interaction and engagement through polling, voting, and live Q&A is a powerful way to get real time feedback from your audience and to explore what is on the mind of your attendees. By getting instantaneous reactions and feedback it can also be used to pivot the event if it reveals that more time and focus should be given to different issues. More introverted attendees that would never choose to raise their hand and give feedback or ask a question publicly can be empowered to have a voice using live interaction tools. It can also keep up the momentum of the session, without losing time passing microphones along, and can enable the facilitator to prioritize the most popular or pressing questions, instead of the fear of a persistent audience member hogging the microphone to talk about themselves or issues only relevant to a small minority of attendees.
Type of tools:
Interaction and Engagement
- keyboard_arrow_right Live polling and voting
- keyboard_arrow_right Q&A
- keyboard_arrow_right Voting up questions
Training and Collaboration
- keyboard_arrow_right Group sharing tools
- keyboard_arrow_right Community sharing tools
- keyboard_arrow_right Collaboration tools
- keyboard_arrow_right Shared digital notebooks
- keyboard_arrow_right Scavenger hunts
- keyboard_arrow_right Challenges
- keyboard_arrow_right Quizzes and tests
- keyboard_arrow_right Photo sharing tools
- keyboard_arrow_right Photobooths
- keyboard_arrow_right Photo apps
- keyboard_arrow_right Digital photo effects
- keyboard_arrow_right Green screen
- keyboard_arrow_right Photo printing
- keyboard_arrow_right Photo facial recognition tools to automatically tag your guests in photos
- keyboard_arrow_right Location-triggered messages
- keyboard_arrow_right Beacons
Communication, Streaming, and Translation
- keyboard_arrow_right Webinars
- keyboard_arrow_right SMS, WhatsApp
- keyboard_arrow_right Simultaneous casting to different rooms, crowds outside the venue, etc
- keyboard_arrow_right Professional live streaming
- keyboard_arrow_right Hybrid events
- keyboard_arrow_right Live simultaneous translation
- keyboard_arrow_right Audio streaming
- keyboard_arrow_right Choose your own channel – select audio for the presentation you want to hear
- keyboard_arrow_right Flexible listening – listen to a speaker as you walk the exhibition hall, or listen to the main stage at a festival from the campsite
- keyboard_arrow_right Wearables – smart watches, glasses
- keyboard_arrow_right Throwable mics
- keyboard_arrow_right Fundraising tools and donations
- keyboard_arrow_right Silent and online auction tools
- keyboard_arrow_right Donor management and supporter CRMs
- keyboard_arrow_right Event fundraising campaigns
- keyboard_arrow_right Fundraising pages to encourage group and individual efforts
- keyboard_arrow_right Manage sponsorship and pledges and messages of support
- keyboard_arrow_right Fundraising targets, totals, and leaderboards
- keyboard_arrow_right Tax and gift aid
Augmented and Virtual Reality
- keyboard_arrow_right AR – show off products
- keyboard_arrow_right Virtual meetings, events, tradeshows
- keyboard_arrow_right Telepresence
- keyboard_arrow_right 3D holographic video conference
- keyboard_arrow_right VR
- keyboard_arrow_right 360-degree video
- keyboard_arrow_right Mixed reality
- keyboard_arrow_right Hologram performers
Networking and Matchmaking ToolsOne of the biggest motivators for attending events is meeting like-minded people and networking. Whether it is a B2B event and people are looking for opportunities to do business or a consumer event where people want to feel connected, the perception of the event will be directly impacted by how well they interact with other people present.
Anything the event planner can do to encourage connections can pay dividends. At a basic level, this may be sharing details of the type of people attending and encouraging attendees to fill out their profiles and upload a photo. If others can see that people similar to themselves are attending they will feel reassured to book their place and it can also encourage pre-event connections and conversations.
Matchmaking goes a step further and intelligently matches or scores the compatibility of different attendees. It often relies on the guest selecting a few tags for the things they are interested in or looking for, and it can then offer the best results for the people the participant should talk to. By identifying common ground they can also get straight to the conversations that matter and make the most of their networking opportunities.
Type of tools:
- keyboard_arrow_right Profiles
- keyboard_arrow_right Social media profiles and log in
- keyboard_arrow_right Encouraging pre-event conversations
- keyboard_arrow_right Sharing event attendance with their network and peers
- keyboard_arrow_right Suggesting matches and connections
- keyboard_arrow_right Scoring and identifying best matches
- keyboard_arrow_right RFID badges, wristbands, apps
- keyboard_arrow_right AI – intelligent matching, predictions, deep learning
Lead Retrieval and Information Gathering
- keyboard_arrow_right Information sharing
- keyboard_arrow_right Digital business cards
- keyboard_arrow_right Business card scanners
- keyboard_arrow_right Lead retrieval
Appointment Scheduling and Hosted Buyers
- keyboard_arrow_right Private messaging
- keyboard_arrow_right Hosted buyer
- keyboard_arrow_right Attendance tracking
- keyboard_arrow_right Appointment scheduling
- keyboard_arrow_right The chronological journey of the user, and activity such as connections made
- keyboard_arrow_right Successful matches
- keyboard_arrow_right Reporting – suggesting matches that are missing
- keyboard_arrow_right VR – virtual reality networking rooms
- The Good Event Management Software Guide (which evolved from the Good Event Registration Guide)
- The Event App Bible
- Engaging Events
All these reports offer a quick and easy way to compare the features of hundreds of technology tools. We are making this information publicly accessible. It is important to note that these comparison engines offer a snapshot in time of these companies. Features and pricing may be updated at any time. If your technology is misrepresented, you can reach out to email@example.com and we will promptly amend. The data in all cases has been submitted by the providers listed and we keep records of all submissions. While we verify information to the best of our ability, we invite you to further research and contact individual suppliers. EventMB does not take responsibility for inaccurate data, information, features, pricing. We don’t take referral fees or commission from suppliers for your prospective business.
EventMB has reviewed several dozens of these tools in further detail. You will see a link to the review of the tool in these cases.
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We hope this guide has been helpful to help you select the top event management software in 2018.
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