The Hybrid Event Revolution

Bridging the gap between in-person and virtual audiences

The Hybrid Event Revolution

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overview

Learn to design an event for all attendees everywhere

Best practices for connecting and engaging across live and virtual audiences

Forecasting

An update on the recovery timeline looking at key factors

Trends

Large market shifts defining the future of live and virtual events

Actionable Advice

Tips and best practices for connecting in-person and remote audiences

chapter details

What You'll find Inside

Hybrid Strategies
What you should keep top-of-mind as you plan hybrid events
Event Tech Update
A look at some of the key event tech delivering engagement and connection across audiences
Expert Interviews
The benefit of peer and industry leader experiences in virtual and hybrid transitions
The Hybrid Event Revolution
3 Reasons to embrace hybrid events
24 Rapid-fire tips on planning the best hybrid experiences
8 Session highlights from the Hybrid Revolution Summit

Meet

The Authors

JULIUS SOLARIS
Founder and Editor in Chief, EventMB

Jeremiah Owyang
Professional Industry Analyst and Speaker, and Founding Partner, Kaleido Insights

Jeremiah Owyang is the Founding Partner of Kaleido Insights and an Industry Analyst based in Silicon Valley who helps companies connect with their customers with the latest technology and trends.

His clients include top brands like Adobe, Nestlé, and Visa and he’s contributed thought leadership to The Wall Street Journal, The New York Times, USA Today and Fast Company.

A family man and marathon athlete, Jeremiah was also a professional jazz musician.

Ryan Choura
Founder and CEO, Choura

Ryan Choura is the Founder and CEO of Choura, a full-service experience and event production company.

After 20 years producing iconic events like Coachella, the San Diego Comic-Con, and the US Open Championship, Ryan had to pivot to keep his team together and his doors open by building the largest coronavirus testing facilities in the nation through his new company, Lifeline Health Services.

Ryan now uses his Covid testing expertise to help us get back to live events, starting with one on July 23rd. Ryan channels goodness and meaning into everything he builds — from festivals and sporting events to testing venues and hospital sites.

Jenny Billard
Senior Director of Event Sales, SBE Lifestyle Hospitality

Jenny is currently the Senior Director of Event Sales for SBE Lifestyle Hospitality in Los Angeles and has over 12 years of experience in hospitality specializing in luxury social member clubs, hotels, and award winning restaurants & bars.

Jenny combines her expertise in event programming and event sales to create editorial events, experiences, and programming that improves customer experience, sales and retention.

She is happy to be back on the West Coast and ready to take on the new events ethos that COVID-19 has forced us all to reevaluate.

Corey McCarthy
CMO, Socio

Corey McCarthy has more than twenty years of experience in media and tech. As Socio’s Chief Marketing Officer, Corey and her team bring event organizers impactful tech and thought leadership that truly delivers success.

In her former life, Corey ran a portfolio brand for Penton Media, and has extensive insights into all facets of the event, digital media, and publishing businesses.

Jelmer van Ast
CEO and Founder, Conference Compass

Jelmer van Ast is the CEO and founder of event tech veteran Conference Compass. Their recently launched #OneCommunity platform is all about uniting communities around events both virtually or in person.

With a PhD in artificial intelligence and over 10 years of experience building event technology, Jelmer and his team are poised to support event planners in creating virtual experiences.

Meschida Philip
Festival Director, 1261 Grenadian Film Festival

Leading her own production company, Mprojekts Creative, Meschida Philip uses over a decade of experience to support the film industry with a range of services including direction, production and location management and strategy development.

Meschida is committed to developing a new and sustainable industry that provides visibility to Caribbean talent and culture, and her primary interests are social issues like immigration, education and the rights of women and children. Her mission is to use film as the vehicle for social awareness.

Vanessa Lovatt
Chief Evangelist, Glisser

Vanessa is an established virtual and hybrid event professional experienced in building engaged digital communities and delivering high-quality digital content and training.

Having run her first virtual event in 2012, Vanessa has been immersed in and witnessed the scope, landscape and potential of events, training and digital content evolve. Now, as an essential part of today’s business world; she has made it her mission to facilitate event organisers, training companies and digital content providers to navigate the rapidly evolving world of virtual opportunities.

In her role as Chief Evangelist at Glisser, Vanessa is demystifying the tech that can help trainers and event organisers breathe fresh life into their work. She is committed to ensuring that Glisser’s customers (and their participants) are engaged, and supported at every stage of their transition to virtual and hybrid activity, paving the way for a progessive future in virtual events and training.

Dahlia El Gazzar
Tech Evangelist and Idea Igniteur, DAHLIA+Agency

Dahlia has an OMG-attitude about all things tech and audience engagement solutions. With more than a decade of experience in the meetings and events sector, working on both the professional planning side and as an association collaborator, Dahlia is known as the coffee-fuelled ‘go-to’ source for trend-setting solutions, eventtech news, and social media expertise.

Her mission is to untether the busy professional from their desktop and office and enable them to be more efficient and productive working from a beach in Mexico [umbrella drink in hand] through their mobile device utilizing smart solutions and apps.

Tom Gardiner
Head of Product Marketing, SpotMe

Originally, from the UK, he spent 7 years as a scientist and consultant, before transitioning over to marketing, where he has spent 8 years helping companies launch products, brands and accelerate their growth (in healthcare, HR and most recently event tech).

As the Head of Product Marketing and member of the SpotMe executive team, Tom is responsible for all marketing efforts, both inbound and outbound. He is based out of the New York office.

Christopher Gerhart
President, Crescent Event Productions

Chris has been at the forefront of virtual events since 2015 (long before COVID-19). He and his team have built a bespoke virtual event platform, to support his customers pivot to fully virtual and interactive events during this tumultuous time, which has been used by some of the leading names and associations in the online space. This platform has helped his clients reach almost 200% more attendees and increase revenue by 140%.

Wallace L. Johnson, CTS
Principal, WLJ Consulting

Wallace Johnson is a 20 year veteran of the audiovisual industry and is the principal of WLJ Consulting. Using his trademarked "The Successful Process" methodology, Wallace focuses on a company’s People, Processes, and Technology to help event and AV companies build confidence and trust in what they do. Wallace also works as a technical producer, providing oversight and management support, and sits on several AV-related educational boards.

Gerd de Bruycker
Marketing Director, Cisco Systems

Gerd De Bruycker is a marketing director at Cisco Systems concentrating on the EMEA market with 20 years of experience in event marketing.

His primary focus is the role of events in marketing more broadly and as part of the customer journey. He is responsible for Cisco’s top regional events like Cisco Live.

Before joining Cisco, Gerd spent almost a decade as an international event marketer at Microsoft.

Juliet Tripp
Senior Events Manager, Chemical Watch

Juliet has over 10 years’ experience in events and is the Senior Events Manager at Chemical Watch, supporting International and Virtual B2B conferences.

Juliet is also a professional speaker and moderator, and she has an events blog at juliettrippevents.com. She's also the International Growth and Strategy Director for the Female Hospitality Network and empowers ambitious eventprofs to reach their goals through the Event Goal Getters community.

Shawn Cheng
Project Manager, MCI Group

Shawn Cheng is a Project Manager at MCI Group and believes a purpose-built event experience is the best platform for business transactions and knowledge exchanges. Shawn has worked on programs for up to 10,000 people and averages 3 to 5 projects a year. Shawn currently serves as the president of PCMA’s Canada West chapter and has spoken about event design, innovation, sustainability, and technology.

Aaron Kaufman
President, Fifth Element Group

Aaron Kaufman is the President and CEO of Fifth Element Group, supporting the industry through strategic consultation and campaign development in order to foster long-term connections for annual growth through high impact event experiences.

Aaron’s focus on developing businesses and providing consultation in change management has garnered him attention as a global changemaker in advocating for a connected and more socially conscious events industry.

Mohagoney Jones
Founder and Principal Planner, Event Specialists

With over 20 years in events, Mahoganey Jones is the founder and principal planner behind Event Specialists, where she organizes the full gamut of events from conferences and concerts to trade shows and retreats. Her motto? “Do what you love and love what you do.”

Throughout her career, Mahoganey learned that all events begin with a purpose and need more than a pretty logo to be successful. Events are opportunities to generate positive brand awareness and should be produced with that goal in mind.

Ronald Lim
Co-founder and Event Producer, Think Tank Productions

Ronald Lim is a Co-founder and Event Producer at Think Tank Productions based in Kuala Lumpur where he works alongside established agencies and government organisations to manage and execute a wide range of conferences for brands like Danone Dumex, Shell, Chevron, and MCI.

Ronald was the first Sarawakian appointed to the United Nations International Telecommunication Union (ITU) and served as the Technical Consultant for the Telecom World Congress 2016 in Bangkok, Thailand which hosted 24 Prime Ministers, Deputy Prime Ministers and Ministers from various countries — a position that he has retained since.

Ronald is the only Sarawakian on the Editorial Advisory Board of Asia’s leading Business Events magazine, Biz Events Asia for 2019.

Elena Clowes
Creative Events Producer

Elena is currently a Creative Producer for the award winning agency Cheerful Twentyfirst, where she works on projects from pitch to onsite and virtual delivery, translating brand and campaign strategy into live and online experiences. Elena is also a co-founder of Event First Steps, an initiative designed to help industry newcomers forge their own career paths.

Andrew Roby
Event Planner, Andy Roby Events

Event planner and entrepreneur Andrew Roby is the founder of Andrew Roby Events, a DC-based Event and Wedding planning agency. A proud army vet, Andrew brings 13 years of planning experience to bear on events for recognized organizations and charities like Ms. Veteran America, Susan G. Komen, The Cinderella Foundation, and So Others Might Eat.

Andrew understands that it’s not just about planning events; it’s about making sure you get the best help to reach your bottom line.

Brandt Krueger
Technical Producer and Consultant, Event Technology Consulting

Brandt is a technical producer and consultant based in Minneapolis and uses his 20 years of experience as the instructor for the Event Leadership Institute and MPI’s Virtual Event and Meeting Management certificate course.

He’s spoken at events and conferences all over the world, been published in numerous magazines and websites, and is ranked among the most influential people in the meeting and events industry.

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